Suppose you just received a prescription from the doctor after the diagnosis. Show enthusiasm for the position. Or rather, try to bridge your current understanding so that you can move forward. How to Ask for Clarification Politely - YouTube WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Asking for Clarification Doctor: Youre welcome. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a Can/Would/Could you be a bit/little more specific, please? So, if there is any confusion about instructions, make sure you ask for clarification. in a polite way? Have you requested to send me the MS Word file or the PDF? Heres what it might look like. Would approach A or B be more helpful here? Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. [2]. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. ", Another way to ask for clarification is to let the other person know that you didn't understand them. Thank you for providing the detailed information about [Topic X]. How to interrupt politely in a meeting - Pumble You then clear up what you need to clarify in the email body. I admire that you clarified your position. However, Could is less polite, and Can is the least polite word among these three. Is it correct to use "the" before "materials used in making buildings are"? Could you rephrase your question, please? Would you please repeat what you wanted permission for? In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. Asking for clarification Make sure that you actually need clarification. In our personal & professional life, while talking to someone, we all have situations when we dont clearly understand what the other person is saying. Heres an example to show you how it works: Dear Ms. Browne, Could you please clarify whether this is correct? When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. Finally, you finish each clarification letter with all the essential details and a suitable sign-off. And that's how to end an email asking for clarification. May I request further clarification of instruction number 5? Please find re-attached for your convenience. Just be sure to fill in all the gaps, and proofread before sending. Now, lets see some English expressions that you can use to respond to someones clarification. ask for clarification Mr. Khan is also a passionate writer working on his first book, "Learn English at Ease. When someone asks you to re-explain a complicated task, your first inclination is probably to say, Wait, what? Thank you! Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. If we take a look at the following example: You are a friendly support person. Reminder Would/Could you please elaborate on it for me? Before you do, ask yourself why you think the authors did not provide enough details. 2. How to make a GPT-3 model remember past conversations? First up, here's a sample email seeking clarification. Thanks, you cared. In most cases, you can save face by solving your own problem without asking a question to clarify. We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. Do you mind if I ask you to mention his name again? Moreover, it will imply that you think you already know what the answer is, even though you need clarification! Here are some expressions to ask for clarification on their requests. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity. 10 Polite Ways To Say "Just To Clarify" (Professional Email) For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. In doing so, you will be perceived as non-accusatory and therefore, not threatening. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. How to Ask for Clarification Politely DeFrank." If we want to make sure that someone has understood, you can request confirmation that someone has WebIn American English, the word actually is often used to clarify a misunderstanding. May I ask you to clarify your position on this? We've outlined the process to create clarification emails. For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. Im glad that you specifically explained the issue. ask for clarification How to follow the signal when reading the schematic? To avoid that loop, start by explaining what you do understand and ask whether you have it right. So what can you say instead? Writing a letter for clarification is easy if you follow our advice. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. Thank you for your time and for helping me to clarify these questions. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. For more on this topic, I invite you to subscribe to my YouTube channel where I post many helpful videos for leaders and teams who want to unlock the secrets to stress-free communication. Sorted by: 2. I wish you good health. he asked, feigning a concerned expression. Im sorry, but I couldnt follow your question. Now well learn some very useful expressions that you can use to politely ask for clarification in English. Please reload the page and try again. If you preorder a special airline meal (e.g. Styling contours by colour and by line thickness in QGIS. In order to process information, you need to be able to pay attention. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. Now, its time to close the email out on a positive note. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. car, washing machine, telephone) to a sales department or someone involved in procurement. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. But would you please tell me what would be the best time to take it? Request to clarify a Freedom of Information request to. Lets explore the three tenants of how to ask for clarification politely. Asking clarifying questions shows that youre actively listening and want to understand. Either way, there is a high probability that youve been in a conversation where you need clarification. Would/Could you please say that again for me/us? I'm keen to make a decision this week, so can you provide me with answers by (date)? Sometimes we need clarification when we want to get a better handle on where others are coming from. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Bullet points are a great way to share information, Insert your questions/clarification request. If we want to double-check, we can ask for clarification. It's a good idea to spell out precisely what information you need. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. boss/manager asking for clarification on When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Youve explained the situation and asked for clarification so that you can solve a problem. *Its better to use Past, not Present. To determine how to write a meeting request email, follow these steps: 1. Here are some useful expressions to ask someone to clarify their position or opinion. Can/Could/Would you please repeat your take on that? When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. Thank them for the interview It also allows for a wide range of expression as the tone it is said in can add more meaning to the phrase. He has six years of experience in professional communication with clients, executives, and colleagues. [1] 2 Be polite but direct in asking about the starting salary. Here are a few examples of the types of sentences that you could use to ask for clarification politely at work: These types of clarification questions will help ensure that everyone has the same understanding of the situation. Something went wrong while submitting the form. A Guide to Using Plain Language in Writing. It felt awesome. The best questions are open-ended. Oops! how to politely and natively reply an email and ask question, Looking for a word attributing the state of revealing the past. WebDepends on the clarification. Email structure and phrases for clarification Could you please vs Would you please? WebA listener can ask for clarification when they cannot make sense of the speaker's responses. Contacting researchers for clarification is good practice. Either. Thanks for the effort you made to explain it again. While we communicate with others, we exchange information and opinion. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Rule #3: Mind the timing and the relevancy. The most common cause for a phone not starting is that the battery is dead. How To Ask 10 Polite Ways To Say "Just To Clarify" (Professional Email) Clarification I have discussed several situations where you may need to ask for clarification in English. In your salutation, use the name that the person emailing you signed off with in their message, or whatever name they used when they introduced themselves if you've already met in person. Be polite in the choice of your words, tone, and body language. Can you repeat it? Did you mean? When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. I am sorry, but I couldnt follow your suggestions. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. ?" Write a clear subject line, or respond directly to the email you wish to clarify. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." What To Do Before You Write an Email For Clarification. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. Both are fine options, but if we're being pedantic, they mean slightly different things. Open Question: What was it about Bobs approach that seemed disruptive to you? You must not behave and speak in a formal setting as you do in an informal one. follow up emails Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. Closed Question: So, you felt Bobs approach was too disruptive? A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. Before accepting, you may want clarification about the terms and conditions or the salary. Here, Ill share some ways to ask for clarification on someones suggestions in English. Use open, non-directive questions - if appropriate. Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. WebPolite Speech Requesting Clarification Postscript. Thanks for No worries! Connect and share knowledge within a single location that is structured and easy to search. "That sounds really good. So, you must ask for clarification if you dont understand them. Phrases to Use to Confirm Information - ThoughtCo A thesaurus is your friend here. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Here are some tips on asking for favors: Be direct but polite. However, they become useless if you dont understand or follow them. Put the question in the first or second sentence. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). You may not respond or help them accordingly if you dont understand. Email format guide 6 examples & templates. Whether you are in a formal or informal situation, politeness is the key to a good conversation. Dont make it sound bad. WebThe preferred ways to ask are could you please provide me with the details, could you provide the details, and do you mind sharing the details with me? These questions get Asking for Clarification - City University of New York WebRule #1: Start by asking for permission to chime in. Reframing your request into "for the greater good" makes it much more digestible to follow up with. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. Sometimes we need clarification when we want to get a better handle on where others are coming from. Also known as clarification letters, clarification emails are used to get the information required to move forward. ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. Could I ask for clarification on? Simply say thank you and move on. However, there can be miscommunication if information or opinion is not clearly expressed or understood. Our goal is to create English lessons that are easy to understand for everyone. There are other words you might use in this case as well. Thank you for providing the information about [Topic X]. Congratulations on getting a job offer! Clarifying What You Mean, Restating Your Ideas, and Explaining The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. Interrupting to ask for clarification. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. Can you please tell me again what document you requested? . Ask a question. Would you please repeat what you said about our new project? Thanks for clearly letting me know your opinion; I value whatever you suggest. Here is a great example of how to use just to be clear professionally in an email. Do I need a thermal expansion tank if I already have a pressure tank? It will keep everything flowing smoothly with the new website launch. People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. ncdu: What's going on with this second size column? Did you ask me to close the main door or this door? If you have any questions, you can reach me at (222) 222-2222. WebAsking for Clarification. Asking for clarification. It also makes it easier for the recipient to go through them line-by-line and answer them. If you're facing a deadline, you should always include details about when you need to receive answers. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. As a freelance consultant, she also supports companies and executives in overcoming communication challenges. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. How to Prepare for Your First Destiny 2 Raid So, how do you politely ask for clarification in English? Let me know if you need any further clarification or assistance. Alexander Stojanovic Ask clarification email 9 examples and template Thanks, Tannia, for your support! Chris G. I appreciate your time and your help in clarifying this question. Needing clarification is not a bad thing, and understanding If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. How To Write An Email To A Manager (With Examples - Indeed Q: I've tried that. Could/Would you please put it differently so that it becomes easy for me to understand? To create a follow-up email, follow these steps: 1. Clarity is the key to effective communication. I snickered, thinking that Janet had come around so soon. Weve all been there: a long meeting, an intense lecture, a complicated sales presentation. Open Question: How will you be an asset to the company if we hire you? Just to make sure were on the same page, all reports are to be completed by Tuesday. Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. 1 vote 1 answer 18 views. Make your email easy to read. Supercharge your communication with Flowrite. Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. We hope that our clarification email guide provides some simple guidelines to follow. Thus we need to ask them for further clarification without feeling awkward. Could you please repeat it? are the common formal ways of asking someone for clarification in English. When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Im not sure when youd like me to start adding the copy to the development website. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. Indeed Career Guide Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. Heres an example of just to make sure were on the same page being used professionally. WebYour clarification email includes everything I need to progress. WebWhen using clarification follow these guidelines to help aid communication and understanding. Every day, we get engaged in conversations for different purposes. In formulating an answer, you may find they did provide enough details. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. How to agree/disagree. However, if you dont understand someones question, you should ask for clarification and answer accordingly. WebGeneral rules on how to politely interrupt in a meeting Rule #1: Start by asking for permission to chime in Rule #2: Apologize for interrupting Rule #3: Mind the timing and the relevancy Rule #4: Raise your (virtual) hand How to interrupt politely in a meeting Scenario #1: When one person is dominating the conversation You can edit and adapt these as required to get the necessary information. Still, you may feel like youre being rude if you ask for clarification on the schedule, format, and personal perceptions of those in attendance. Scenario #2: When the conversation gets sidetracked. How important it may become at times to ask for clarification. By speaking solely in terms of your own perspective, your listener will be more open to further discussion. Its my bad. Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. Informal Sorry, I didnt catch that. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. Make sure to add a sign-off (thanks, kind regards, etc. Use a call to action to clarify the next steps. Further, using the conditional mood also indicates that you are not directing the conversation. Closed Question: Did you always feel that it was a challenge working with him? Good Communication Makes You More Valuable. When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). An example is provided below on the professional usage of just so I understand. Join a clan or community group specifically for raid novices, or ask your team members for clarification. Each intonation 2. Remember that no matter in which context you are, politeness is the key to a good conversation. politely Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Would it be possible for me to hear from you about this again? Use one of our 9 samples to ask for clarification in an email. Asking Clarification In doing so, you will be perceived as non-accusatory and therefore, not threatening. The best questions are open-ended. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? Let the person know if you dont quite grasp the issue or if you only understand part of it. These samples tackle many common reasons you may need clarification. Greet your reader. Its an easy phrase used to help break the barrier of communication and make sure everyone has the same information. It only takes a minute to sign up. Otherwise, you may not do it properly what you are instructed for. For instance you may use: Both are polite colloquial usage. Using this phrase, you can include all the instructions youve been given and make sure they are correct. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. *this is very polite) Can you explain what you mean? I dont quite catch what you said. I am sorry, but I couldnt follow your words.? Could/Would/Can you be a bit clearer about it? Are there tables of wastage rates for different fruit and veg? Another way to ask for clarification is to let the other person know that you didn't understand them. Why dont people respond? Do not give orders or blackmail your colleagues. So, how do you politely ask for clarification on someones request in English? Have a listen: I got it. How to So that we can action your request promptly, could you please provide some more context and clarification around this? Have you asked for permission to use my laptop? Be specific about what you expect to be clarified. Please let me know if you need any other information. New Questions. ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. 9 Best Ways to Politely Ask for Information in an Email - Grammarhow Doubling the cube, field extensions and minimal polynoms. You can also get another perspective by asking someone else to review the information. I was just making sure you had received all of the current information regarding the upcoming project. I'll be in touch if I require anything else. You see! Please repeat it for me to understand it clearly. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for If I understood you correctly, you would like me to Could you please clarify what you meant by? [1]. If it's critical you get a response, you can offer to follow up. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two.